# Fuel Log

Track and manage fuel purchases across your fleet.

<figure><img src="/files/z3mdR6voDt9m3gTdCXR5" alt=""><figcaption></figcaption></figure>

## Overview

From the sidebar, select **Fuel Logs** (gas pump icon) to open the Fuel Logs page. Every fuel purchase made by your fleet is recorded here with the quantity, price, vendor, and location details. Fuel logs give you full visibility into fuel spending so you can monitor consumption, spot anomalies, and feed accurate data into your fleet cost reports.

## Filters

Use the controls at the top of the page to find specific entries:

* **Search** -- search by vehicle VRN, driver name, vendor, or location.
* **Fuel Type** -- filter by fuel type using the dropdown.
* **Search button** -- apply the selected filters.

## Column Reference

| Column         | Description                                                                                                    |
| -------------- | -------------------------------------------------------------------------------------------------------------- |
| **Vehicle**    | The VRN of the vehicle that was fuelled                                                                        |
| **Driver**     | The driver who made the purchase                                                                               |
| **Date**       | The date of the fuel purchase                                                                                  |
| **Quantity**   | The amount of fuel purchased, in litres                                                                        |
| **Unit Cost**  | The price per litre                                                                                            |
| **Total Cost** | The total cost of the purchase (shown in bold)                                                                 |
| **Vendor**     | The fuel station or supplier (e.g. Shell Express, Tesco Fuel, Sainsbury's Petrol, Gulf Station, JET Forecourt) |
| **Location**   | The city or area where the purchase was made                                                                   |
| **Actions**    | Edit and additional options for the fuel log entry                                                             |

The page displays results with pagination. Use the page controls at the bottom to navigate through the full list.

## Adding a Fuel Log

1. In the top-right corner, click **+ New Fuel Log**.
2. Select the **Vehicle** from the dropdown.
3. Select the **Driver** (if applicable).
4. Enter the **Date** of the purchase.
5. Enter the **Quantity** in litres and the **Unit Cost**.
6. Enter the **Vendor** name and **Location**.
7. Click **Save**.

{% hint style="info" %}
The total cost is calculated automatically from the quantity and unit cost. You do not need to enter it manually.
{% endhint %}

{% hint style="success" %}
Record fuel purchases promptly. Accurate, timely fuel data improves the reliability of your fleet cost and fuel economy reports.
{% endhint %}

## Related Articles

* [Reports](/documentation/fleet-operations/reports.md)


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