# Fees

Record and manage miscellaneous fees charged against your fleet vehicles.

## Overview

From the sidebar, select **Fees** to open the Fees page. This module captures any ad-hoc or recurring fees that are not covered by fines or tolls, for example, congestion charges, ULEZ fees, parking permits, or fleet-specific administrative charges. Recording fees here gives you a complete picture of the non-fuel running costs for each vehicle.

## Filters

Use the controls at the top of the page to find specific entries:

* **Search** -- search by vehicle VRN, driver name, or fee name.
* **Status** -- filter by fee status (Raised, Paid, Refuted, Archived).
* **Date Range** -- filter fees by date.

## Column Reference

| Column       | Description                                                                           |
| ------------ | ------------------------------------------------------------------------------------- |
| **Vehicle**  | The VRN of the vehicle the fee is charged against                                     |
| **Driver**   | The driver associated with the fee (if applicable)                                    |
| **Date**     | The date the fee was incurred                                                         |
| **Fee Name** | The name or category of the fee (e.g. ULEZ Charge, Parking Permit, Congestion Charge) |
| **Cost**     | The fee amount                                                                        |
| **Status**   | The current status: Raised, Paid, Refuted, or Archived                                |
| **Fleet**    | The fleet the vehicle belongs to                                                      |
| **Depot**    | The depot the vehicle is assigned to                                                  |
| **Actions**  | Edit or update the fee record                                                         |

## Fee Statuses

| Status       | Meaning                                    |
| ------------ | ------------------------------------------ |
| **Raised**   | The fee has been recorded but not yet paid |
| **Paid**     | The fee has been paid or settled           |
| **Refuted**  | The fee is being disputed                  |
| **Archived** | The fee has been closed and archived       |

## Adding a Fee

1. Click **+ New Fee** in the top-right corner.
2. Select the **Vehicle** from the dropdown.
3. Select the **Driver** (if applicable).
4. Enter the **Date** the fee was incurred.
5. Enter the **Fee Name** (e.g. ULEZ Charge, Congestion Charge).
6. Enter the **Cost**.
7. Assign a **Fleet** and **Depot** if applicable.
8. Click **Save**.

{% hint style="success" %}
Categorise fees consistently using the Fee Name field. This makes it easier to analyse costs by type in your fleet reports.
{% endhint %}

## Related Articles

* [Vehicles](/documentation/core-modules/vehicles.md)
* [PNC Fines](/documentation/fleet-operations/pnc-fines.md)
* [Tolls](/documentation/fleet-operations/tolls.md)


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