# DVLA Licence Checks DVLA licence checks confirm that a driver's UK driving licence is valid, list any endorsements, and record the categories the driver is entitled to drive. FleetFusion can run a check on demand from the driver record, and as a step in the new-driver wizard. > **Permissions:** Running a DVLA check requires access to the Drivers module. The check itself is fulfilled by your DVLA integration; if no DVLA integration is configured for your tenant, the **Check Licence** button and wizard step do nothing. ## What you can do * Run an on-demand DVLA check against an existing driver from the Driver Details page. * Run a DVLA check while creating a driver, as part of the new-driver wizard. * Capture a signed DVLA declaration form from the driver as part of the wizard. * Override an unverifiable licence record and force a re-query. * Record the check outcome and surface a banner when DVLA reports an issue. ## Running a check from Driver Details The fastest way to run a single check is from the Driver Details page. To run a check on an existing driver: 1. Click **Drivers** in the sidebar and open the driver you want to check. 2. On the driver details header, find the **Check Licence** button (with the licence-card icon). 3. Click **Check Licence**. 4. While the check is running, the button shows a spinner with **Checking...**. 5. When the check completes, the result is recorded on the driver record and any endorsements or categories returned by DVLA are reflected on the driver's licence detail tabs. > **Note:** The **Check Licence** button is only visible when the driver record has been saved (i.e., it has an ID). ### Re-checking an unverifiable licence If a previous DVLA check returned an "unverifiable" status, FleetFusion suppresses the standard **Check Licence** button to avoid wasting calls on a licence DVLA has already declined. In that state you see a small **Recheck Anyway** link in the same place. Click it to override the suppression and force a re-query - useful when the driver has corrected their licence number or DVLA has fixed a temporary outage. ## The DVLA steps in the new-driver wizard When you create a driver through the new-driver wizard, two of the six steps relate to DVLA. They run on either side of the **Driver Details** step. ### Step 1: DVLA Authorization Step 1 captures the driver's signed authorisation. UK fleets must hold a signed DVLA declaration before they can query a driver's licence record. Available actions: * **Download Form** - download the DVLA declaration template as a PDF. * **Email to Driver** - email the form to the driver's address. The button is disabled until you enter the driver's email in step 2. * **Click to upload or drag & drop** - upload the signed PDF, PNG, or JPG (up to 10 MB). * **Scan with Phone** - opens a QR code that the driver can scan with their phone to upload a photo of the signed form directly. This step is optional but strongly recommended - keeping the signed declaration on file is required for compliance with DVLA's data-handling rules. ### Step 3: DVLA Licence Check Step 3 runs the actual DVLA query. It reads the licence number from step 2 and gives you three options. Available actions: * **Run DVLA Check** - submit the licence number to DVLA. While the check runs, the button shows **Checking DVLA...**. * **Skip for now** - skip the check and continue with driver creation. The driver's `LastDvlaCheckedUtc` stays empty until you run a check later. * **Edit** - edit the licence number inline if you need to correct a typo. Editing the licence number clears any previous result so a fresh check is required. When the check completes, a results panel shows the DVLA outcome with a coloured status badge, the categories the driver is entitled to drive, and any endorsements DVLA has recorded. ### What happens after the wizard When you finish the wizard, FleetFusion saves the driver, links the signed declaration document (if uploaded) to the driver record, and writes the DVLA check result onto the driver's licence record. Any subsequent re-checks - either on demand from the driver page or scheduled by automation - update the same record. ## Enabling automatic re-checks To run DVLA checks automatically on a recurring schedule, configure the DVLA settings under **Organisation Settings**. Auto-checks make sure expiring licences and new endorsements are picked up without manual intervention. For details on enabling and configuring auto-check, see [Organisation settings](/documentation/settings/organisation-settings.md). ## Related articles * [Driver list](/documentation/core-modules/drivers/driver-list.md) * [Driver details](/documentation/core-modules/drivers/driver-details.md) * [Organisation settings](/documentation/settings/organisation-settings.md) * [Integration Configs](/documentation/settings/integration-configs.md) --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.fleetfusion.ai/documentation/core-modules/drivers/dvla-licence-checks.md?ask= ``` The question should be specific, self-contained, and written in natural language. 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